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CosmoDocs: Cloud Document Management System for Business

CosmoDocs is a cloud document management system for business. Upload documents, control invoices, assign tasks, approve files, and keep the full work history in one secure workspace. Less chaos in email and folders. More control, speed, and visibility.

CosmoDocs is a cloud-based document management system for companies that want to keep documents, invoices, contracts, acts, approvals, and internal tasks under control.

Instead of working across email, folders, spreadsheets, chat messages, and lost PDF files, your team gets one workspace where every document has a status, owner, history, deadline, payment information, and a clear place in the archive.

CosmoDocs helps companies process documents faster, track unpaid invoices, assign tasks, approve files, and keep the full work history in one system.

📋 Why companies need CosmoDocs

In many companies, documents arrive through email, messengers, suppliers, clients, and employees. Some documents get lost. Some are forgotten. Invoices are paid late. Employees are not always sure what they need to do next. Managers do not have a clear view of the situation.

CosmoDocs gives the company a single place to manage that work.

With CosmoDocs, a team can:

Upload and store documents in one place, finding them quickly while tracking recent uploads and activity.
Control incoming documents, track unpaid invoices, and assign tasks to employees.
Approve documents through workflows, maintain an organized archive, and classify items by type, tag, or correspondent.
Provide clients access via a separate portal and monitor overall document activity and upload statistics.

👥 Who CosmoDocs is for

CosmoDocs is built for small and medium-sized businesses, accounting teams, legal departments, administrative teams, and companies where documents pass through several people every day. It is especially useful for:

Accounting companies and Law firms.
Construction, service companies, and teams working with contractors or clients.
Companies with many invoices, acts, and contracts.
Managers and teams needing strict control over documents, deadlines, payments, and responsible employees.

⚡ What CosmoDocs can do

CosmoDocs brings document work, payment control, workflows, access management, and analytics into one product.

Module	Capabilities
📁 Documents	Upload documents and keep a full register. Use an archive structure, open cards quickly, preview PDFs/images, search, filter, store original files, and track statuses.
💳 Payment control	View unpaid documents, track the total amount due, monitor current month figures, compare with the previous month, and control documents needing payment.
⚙️ Workflow	Send documents for approval, create assignments/tasks, set responsible users, track deadlines, control execution, and utilize deadline/workload reports.
🏷️ Classification	Manage correspondents, use tags, create document types, and define specific fields and rules for your documents.
🔒 Access	Manage users, companies, and departments. Set roles and permissions, and grant clients secure access through the dedicated portal.
📊 Analytics	View document statistics, use an activity calendar, see charts by year, month, and day, and get a quick overview of document uploads.

🔄 How CosmoDocs works

A company uploads a document: Added manually through the system. Over time, CosmoDocs becomes the main entry point for invoices, acts, contracts, and other business files.
The document goes into the register: Each document gets its own card with date, type, status, amount, responsible user, and other details.
Employees work with the document: Sent for approval, assigned as a task, marked with a status, linked to a correspondent, tagged, or classified.
Managers see the full picture: The dashboard shows documents, incoming items, unpaid invoices, total amount due, active assignments, approvals, and analytics.
Clients can use a separate portal: Give clients access to the documents they need without opening the internal system to them.

⏱️ Business Efficiency & Savings

Companies often lose time on manual document search, status checks, file forwarding, and reminders. CosmoDocs can save: 5 to 10 minutes when searching for a single document; 15 to 30 minutes on manual invoice and payment checks; 1 to 2 hours per day for an accounting or administrative team; up to 5 to 10 hours per week for a small company.

The biggest saving comes from removing scattered work. Employees no longer need to search through email, folders, chats, and spreadsheets. Everything is in one place.

Financial Impact Example:
If one employee spends 1 hour per day searching for documents, checking statuses, forwarding files, and asking for updates, that is about 20 hours per month. With an hourly cost of 15 to 30 EUR, the company spends roughly 300 to 600 EUR per month on manual administrative work for one employee. If 2 or 3 employees are involved, the monthly cost can reach 900 to 1,800 EUR.
CosmoDocs reduces that cost by making document status, search, tasks, and approvals visible in one system.

💎 The Main Value

CosmoDocs gives a company order. Managers see what is happening with documents, accounting sees invoices and payments, employees see their tasks, and clients get access to the documents meant for them. Documents are not lost, deadlines are easier to track, and the work history stays in the system.

📈 Pricing Plans Overview

Plan	Best For	Key Features & Price
🔹 Start	Small businesses, small teams, individual entrepreneurs, companies moving away from manual handling.	Includes document upload/storage, register, search, filters, basic statuses, tags, types, basic analytics, limited users, basic storage. Price: from 29 EUR per month.
🔹 Business	Accounting teams, legal departments, service companies, teams with responsible users and strict deadlines.	Includes everything in Start, plus: document approvals, assignments/tasks, deadline control, unpaid document control, client portal, roles/permissions, extended analytics, more users, larger storage. Price: from 79 EUR per month.
🔹 Enterprise	Companies with high document volume, groups of companies, organizations with several departments or custom internal processes.	Includes everything in Business, plus: custom workflow setup, advanced roles/permissions, separate rules for departments, higher storage limits, priority/implementation support, integrations. Price: custom, from 199 EUR per month.